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Me or My Company Received an IRS Notice – What Can I Do? IRS Procedure On the Road to Tax Court

Many individuals and businesses receive notices from the IRS in one form or another. The individual, owner, or agent of the business often calls our office asking what they can do to contest an IRS letter. This article was written to give a brief overview of the IRS procedure from first notice to Tax Court.
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The first contact with the IRS is often in the form of an audit notice. The letter is required to identify the type of tax the IRS is auditing and the period for which the taxpayer is being audited. Upon the completion of the audit, the IRS issues a proposed adjustment. The taxpayer has two obvious options at this point; it can either agree or disagree. If the taxpayer agrees the IRS requires the execution of a Form 870. If the taxpayer disagrees with the findings the IRS will issue what is known as a 30 day letter.

If and when the 30 day letter is issued, the taxpayer’s options become more convoluted. If the taxpayer appeals the 30 day letter within 30 days, then the case is sent to the IRS appeals office. This is an important step taken by the taxpayer because, unlike the at the audit level, this is the first time the IRS can consider the hazards of litigation in its settlement negotiations. If the matter is worked out in Appeals at this stage, then Form 870 AD is executed by the IRS and the taxpayer. If the matter is not settled within Appeals or the taxpayer simply ignores the 30-day letter from the start, then after 30 days a 90-day letter issued.

As a brief aside, many taxpayers often ask us to describe the difference between a Form 870 and a Form 870 AD. While both are agreements are between the taxpayer and the IRS, the AD form has a built in heads you win, tails I lose provision from the taxpayer’s perspective. The IRS takes the position that under the terms of the 870 AD the government can still re-audit the taxpayer if there are “extraordinary circumstances.” On the flip side, the terms of the agreement prevent the taxpayer from seeking a refund on the same matter even if extraordinary circumstances arise.

Turning back to the procedure of an IRS case, if the 90-day letter is issued, the taxpayer has 90-days to challenge it. Section 6213, Internal Revenue Code (“I.R.C.”), states that a taxpayer has 90 days after the notice of deficiency is issued to challenge it in Tax Court. It is for this reason that the 90-day letter, Notice of Deficiency, is referred to by many practitioners as the “ticket to Tax Court.” If the taxpayer elects to go to Tax Court, the case is sent to Appeals if it was not already there (if the taxpayer challenged the 30 day letter). If the taxpayer has already been through Appeals the case is docketed for hearing in Tax Court.

While some tax professionals believe it is a better practice to wait until the 90-day letter is issued to do anything, a seasoned tax attorney will tell you there is some downside for waiting. Every filing before the petition is protected by 6103, I.R.C. Specifically, section 6103, I.R.C., states that unless provided elsewhere in the Code, the very broadly defined “return” of a taxpayer shall be kept confidential by the IRS. The main downside for unsuspecting taxpayer is that once a petition is filed the case and all of its filings are public record for the world to see.

For everyone’s convenience a copy of a flow chart can be found here. The chart was created by Professor Joshua Blank for my Tax Procedure class at NYU.

About the author: Mr. Donnini is a multi-state sales and use tax attorney and an associate in the law firm Moffa, Gainor, & Sutton, PA, based in Fort Lauderdale, Florida. Mr. Donnini’s primary practice is multi-state sales and use tax as well as state corporate income tax controversy. Mr. Donnini also practices in the areas of federal tax controversy, federal estate planning, Florida probate, and all other state taxes including communication service tax, cigarette & tobacco tax, motor fuel tax, and Native American taxation. Mr. Donnini is currently pursuing his LL.M. in Taxation at NYU. If you have any questions please do not hesitate to contact him via email or phone listed on this page.